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Chapters I - VIII
I. General Information
  1. Background/Evolution of Program
  2. Program Components
  3. Key Program Documents
  4. Roles and Responsibilities
  5. Occupancy Cycle
  6. Payment Standards (PS)
  7. Privacy Rights
  8. Multi-Family Tenant Characteristics System (MTCS)
  9. Section Eight Management Assessment Program (SEMAP)
  10. Portability
  11. Applicable Forms List
II. Waiting List Management
  1. Opening A Waiting List
  2. Outrea/hcv_ppm/chapters/ch2/ch
  3. Application Distribution Procedures
  4. Application Review Procedures
  5. Waiting List Placement Procedures
  6. Notice of Application Acceptance Procedures
  7. Waiting Lists for Special Programs
  8. Enter Data in Elite
  9. Printing the Waiting List
  10. Ranking Applications
  11. Changes While on the Waiting List
  12. Waiting List Pulls
  13. Removing Applicant Names from Waiting List
  14. Purging/Updating Waiting List
  15. Closing an Open Waiting List
  16. Cross Listing Notice for MRP/SRO
  17. Application Maintenance
  18. File Retention
  19. Portability
  20. Special Admissions
  21. Applicable Forms List
III. Selecting Names / Voucher Issuance
  1. Selecting Names
  2. Definition of Family and Family Composition/Codes
  3. Selecting Names
  4. Proof of Birth and Social Security Number
  5. Required Screenings (December 2003)
  6. Release of Information Forms
  7. Briefings
  8. Expanding Housing Opportunities
  9. Issuance
  10. Denials
  11. Applicable Forms List
IV. Income
  1. Income Verification Requirements
  2. Income Includes
  3. Income Excludes
  4. Assets
  5. Allowances
  6. Expenses
  7. Definitions and Forms List
V. Denials
  1. Definitions
  2. Mandatory Applicant Denials
  3. Discretionary Denials
  4. Denial Notices
  5. Applicable Forms List
VI. Initial Contracts
  1. Required Initial Verifications
  2. Family Locates Unit
  3. Eligibility of Unit
  4. Landlord Screening/Selection of Tenant
  5. Landlord Registration Requirements and Procedures
  6. Owner Disapproval and Restrictions
  7. Affordability (40%) Cap
  8. Rent Reasonableness
  9. Inspection
  10. Lease Requirements
  11. Changes in Family Size/Income Prior to Effective Date
  12. Executing Initial HAP Contract
  13. Landlord Unit Information in Elite
  14. Landlord Unit Information in Elite
  15. Portability Option
  16. Project-Based Assistance
  17. Applicable Forms List
VII. Rent Resonableness / Comparables
  1. Survey Requirements
  2. Survey Documentation Requirements
  3. Potential Survey Sources
  4. Survey Selection
  5. Elite/Rent Reasonableness Certificate
  6. SEMAP and File Reviews
  7. Applicable Forms Listing
VIII. Annual Re-Examinations
  1. Upcoming Annual Reexaminations and Cut Off Dates
  2. Tenant Issues
  3. Landlord Issues
  4. Housing Quality Standards (HQS) Inspection
  5. Rent Negotiation/Rent Reasonableness
  6. Adjustment Notification to Tenant
  7. Zero HAP
  8. Family Self Sufficiency (FSS)
  9. Enhanced Vouchers
  10. Moves at Annual Re-examination (Anniversary) Date
  11. Annual Re-examination - Searching
  12. Non-Renewing Annual Re-examination
  13. Required Notice of Tenant Rent Increases/Effective Dates
  14. Terminations
  15. Elite
  16. Executing Documents and Submission of File Materials
  17. Case Material Deficiency Corrections
  18. Subsidized Developments
  19. Manufactured Home Space Rent (MHSR)
  20. Tickler Systems Maintained by Housing Agents /Agents
  21. SEMAP Monitoring Tools
  22. Applicable Forms List
Chapters IX - XIX
IX. Interim Re-Examinations
  1. Income Change Threshold
  2. Verification Procedures
  3. Income Increases
  4. Income Decreases
  5. Report of Changes in Family Composition
  6. Contract Rent Increases
  7. Subsidized Complex Rent Increase
  8. Zero HAP (no benefit to tenant)
  9. Repayment Agreement
  10. Applicable Forms List
X. Moves
  1. Required Moves
  2. Moves With Continued Assistance
  3. HA Responsibilities in a Move
  4. Denial of Move Request
  5. Tenant Locates Unit
  6. Moves Resulting in an End of Participation
  7. Unauthorized Moves
  8. Reinstate
  9. Subsidy Overlaps
  10. Elite Procedures
  11. Execute Documents
  12. Chart of Required Paperwork for Moves
  13. Submit File Material
  14. Tickler Systems
  15. Definitions
  16. Applicable Forms List
XI. Landlord Issues
  1. Payee Registrations
  2. Proof of Property Ownership
  3. Change in Individual Ownership
  4. Change in Management Company
  5. Foreclosures/Forfeitures of Property
  6. Returned Warrants
  7. Undeliverable Warrants
  8. No Receipt of HAP
  9. HAP Benefit Reduced by MAIN
  10. Late Fees
  11. Owner Disapproval and Restriction
  12. Applicable Forms List
XII. Remaining Tenants / Separating Families
  1. Definition of Remaining Participant
  2. Remaining Participants
  3. Separating Families
  4. Applicable Forms List
XIII. Absences From Unit
  1. Reporting Absences to MSHDA
  2. Absence from the Unit
  3. Absence Due to Medical Reasons
  4. Absence Due to Full-Time Student Status
  5. Absence Due to Incarceration
  6. Absence Due to Military Service
  7. Absence of Children Due to Foster Care Placement
  8. Absence of Entire Family
  9. Caretaker for Children
  10. Visitors
  11. Reporting Additions to Owners and MSHDA
  12. Verification of Permanent Absence of a Family Member
  13. Verification of Change in Family Composition
  14. Definitions
  15. Applicable Forms List
XIV. Terminations
  1. Definitions
  2. Reasons for Termination
  3. Required Notices of Termination
  4. Termination Due to Fraud
  5. Applicable Forms List
XV. Transfers
  1. Transfer Procedures For Applicants
  2. Transfer Procedures For Participants
  3. Transfer File Procedures
  4. Transfer Procedures When MSHDA is Administering Portabilities
  5. Applicable Form List
XVI. Portability
  1. Incoming Portability (Administering)
  2. Incoming Portability (Absorbed)
  3. Outgoing Portability
  4. Portability of VASH Program Vouchers
  5. Portability Under Violence Against Women Act
  6. Billing and Reimbursement Requirements for the Receiving PHA
  7. File Procedures
  8. Definitions
  9. Applicable Forms List
XVII. Resonable Accommodations
  1. Request for Reasonable Accommodation
  2. Eligibility
  3. Accommodation Requests During Application Process
  4. Verification of Disability
  5. Approval or Denial of a Request
  6. Possible Reasonable Accommodations
  7. Conservator/Guardianship
  8. Forms Listing
XVIII. Special Programs
  1. Moderate Rehabilitation Program
  2. Family Self Sufficiency
  3. Homeownership
XIX. Affordable Assistance Housing Program
  1. Eligibility
  2. Waiting List
  3. Program Requirements
Chapters XX - XXIX
XX. Enhanced Voucher
  1. HUD/MSHDA Responsibilities
  2. Family Eligibility
  3. Issuance of Enhanced Voucher
  4. Unit Size
  5. Enhanced Voucher Payment Standard/Rent Reasonableness
  6. Minimum Rent Requirement
  7. Calculating HAP Payments
  8. Re-examination Process
  9. Rent Increases
  10. Miscellaneous Program Requirements
  11. Special Conditions after the First Year of Assistance
  12. Elite and File Procedures
  13. Special Administrative Fee Reporting
  14. Definitions
  15. Applicable Forms List
XXI. Homeless Assistance Recovery Program
  1. Definition of Homeless for MSHDA HARP Program
  2. Coordinated Action Plan (CAP)
  3. Community Service Provider Certifications
  4. Waiting List Maintenance
  5. Participation in the Program
  6. Applicable Forms Listing
XXII. Project-Based Vouchers
  1. Selection of Properties
  2. Ineligible Properties
  3. Public Notification Methods
  4. Types of Project Based Vouchers
  5. Housing Assistance Payments (HAP) Contract Term
  6. Selection of Agents to Administer PBV
  7. Administering Project Based Vouchers
  8. Waiting List Procedures
  9. Family Eligibility Requirements
  10. Conversion of PBV to Tenant-Based Vouchers
  11. Tenant Moves
  12. Termination of Assistance
  13. One Year Notice of HAP Contract Expiration
  14. Elite Data System
  15. Applicable Forms List
XXIII. Mainstream Program
  1. Eligibility Criteria
  2. Waiting List
  3. Program Requirements
  4. Reassignment of Vouchers
XXIV. Family Unification Program
  1. Family Unification Program
 XXV. EIV Security
  1. Security Officer
  2. Access to Data
  3. Safeguards - Physical
  4. Safeguards - Administrative
  5. Criminal Penalties Associated with the Privacy Act
XXVI. Mediations and Informal Hearings
  1. Informal Reviews Required
  2. Informal Reviews Not Required
  3. Informal Reviews – Requests and Procedures
  4. Mediations
  5. Informal Hearings Required
  6. Informal Hearings Not Required
  7. Written Notice of Proposed MSHDA Denial or Termination Action
  8. Procedures if Informal Hearing is Not Requested
  9. Procedures if Informal Hearing is Requested
  10. Notice of Informal Hearing
  11. Withdrawal of Informal Hearing Request
  12. Preparation for Hearing by Resource Specialist and HA
  13. General Requirements/Information Relative to Informal Hearings
  14. Requests for Rescheduling Informal Hearings
  15. Informal Hearing Decision Notification
  16. Applicable Forms List
XXVII. Freedom of Information Requests
  1. FOIA Requests
  2. Independent Contractors and Responses to FOIA Requests
  3. Exceptions to FOIA for Housing Agents
  4. 50058 Forms and Tax Credit Properties
  5. Applicable Forms List
XXVIII. Processing Tenant Repayment Agreements
  1. Tenant Repayment Agreement Parameters
  2. Calculating a Tenant Repayment
  3. Establishing a Tenant Repayment Agreement
  4. Tracking Executed Tenant Repayment Agreements
  5. Tenant Repayment Agreements in Arrears
  6. Tenant with Repayment Agreements and Portability Rights
  7. Applicable Forms Listing
XXIX. Fraud
  1. Definition
  2. Confidentiality
  3. Authorization
  4. Notification
  5. Scope of Investigations
  6. Consequences
  7. Due Process
  8. Fraud Reporting Requirements
  9. Applicable Forms Listing