Chapter IX: Interim Re-Examinations


Section B: Verification Procedures

1. Documents and Verifications
  • After a tenant reports an income change or other change (i.e. no longer working, change in medical disability status, receiving unemployment compensation, etc.), which will require processing an interim re-examination, MSHDA does require verification from a third party source. This includes employer verification that the tenant is no longer working. Follow the third-party verification hierarchy and income verification process as outlined in Chapter IV, Income Verification Requirements. It may be necessary to pull an EIV Tenant Income Data (TID) Report to view historical income data for comparison.
  • Forward the following forms to the participant:
    1. Household, Income, Asset, and Expense Declaration (MSHDA 1890).
    2. Certification of Live-In Aide Status (MSHDA 15) if applicable.
    3. Authorization to Release Information (HUD 9886) if applicable.
  • Upon receipt of the completed forms, review the MSHDA 1890 to determine what additional verifications are necessary.
  • Any items where an adult household member other than head of household indicates ‘no’ on the Declaration (MSHDA 1890) and signs below, the certification/ penalty language needs no further verification. The ‘no’ and signature provide adequate documentation that income/assets/expenses do not apply.
  • If the entire household has zero income, refer to Chapter IV, Income Verifications, Zero Income for further instructions.
  • If the gross monthly income threshold is not exceeded, the HA should complete the Income Increase Threshold Worksheet (MSHDA 490), check the “threshold not exceeded” box in the MSHDA USE area on the bottom of the form, sign and date. The original form must be forwarded to the DT for inclusion in the official MSHDA file.
  • Enter/change data in Elite and approve the entry. Submit a Case Data Summary to the DT. If applicable, execute a Repayment Agreement.
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2. No Response Procedure
  • If the tenant fails to respond to a request for documents, or, verifications are not received from the third party source by the designated date (usually 14 days); send a Final Notice (MSHDA 14) requesting receipt of missing documents within 14 days (28 days total). If no response again occurs, then notify the landlord that assistance will be terminated via a Contract Termination Notice (MSHDA 95) and the tenant via a Program Termination Notice (MSHDA 1634b). The effective date of the termination must always be the end of a month with at least a 30-day notice to the landlord.
  • If the tenant requests an informal hearing within the 10 days, refer to Chapter XXVI, Informal Hearings for procedures.
  • If the tenant does not request an informal hearing within 10 days, a Case Data Summary (MSHDA 1344E), along with a copy of the MSHDA 95 and MSHDA 1634b, must be forwarded to the DT for termination. Follow termination procedures, Chapter XV.
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