Chapter VIII: Annual Re-Examinations


Section P: Executing Documents and Submission of File Materials

Refer to the Forms Reference Submission Chart (MSHDA 284) for required documents.

Type/prepare documents.

The Adjustment Notification (MSHDA 34) serves as the lease/contract renewal document.

  • Check the box indicating ‘Annual Re-examination with Renewal Provision for Lease/Contract.’

If the Landlord intends to execute a new lease, the HA must also execute a corresponding HCV Contract (HUD 52641) and an Adjustment Notification (MSHDA 34) with the ‘Annual Re-examination’ box checked.

  • Complete a Mutual Lease Termination Agreement (MSHDA 96)
  • DO NOT Cancel in Elite
  • Lease/Contract termination verifications (i.e. MSHDA 95, 1634b, 30-Day Notice) are not required. DO NOT Complete other documentation such as:
    1. Lead Paint Disclosure (MSHDA 1637b)
    2. Rental Unit Information (MSHDA 51b)
    3. Updated Voucher (HUD 52646)

Obtain signatures on documents where necessary.

After document execution, do not change or alter the documents (no corrections or strike-outs) unless appropriate parties initial the change(s).

Distribute copies of documents to the appropriate parties

Organize the file in proper order and copy necessary documents for out-county files (refer to the Forms Reference/Submission Chart, MSHDA 284).

Ensure that all documents and copies are legible.

Forward all original documents (including FSS documents, if applicable) to the assigned Lansing or Detroit office along with the completed Case Data Summary form.

The assigned DT will review the material in accordance with designated audit procedures.