Housing Voucher Programs - Policy and Procedures Manual

Chapter VIII Sections

1. Upcoming Annual Reexaminations and Cut Off Dates
2. Tenant Issues
3. Landlord Issues
4. Housing Quality Standards (HQS) Inspection
5. Rent Negotiation/Rent Reasonableness
6. Adjustment Notification to Tenant
7. Zero HAP
8. Family Self Sufficiency (FSS)
9. Enhanced Vouchers
10. Moves at Annual Re-examination (Anniversary) Date
11. Annual Re-examination - Searching
12. Non-Renewing Annual Re-examination
13. Required Notice of Tenant Rent Increases/Effective Dates
14. Terminations
    1. No Documents Submitted by Anniversary Date
    2. Other Terminations
15. Elite
16. Executing Documents and Submission of File Materials
17. Case Material Deficiency Corrections
18. Subsidized Developments
19. Manufactured Home Space Rent (MHSR)
20. Tickler Systems Maintained by Housing Agents /Agents
21. SEMAP Monitoring Tools
22. Applicable Forms List

Exhibits

• Exhibit 1

Chapter VIII: Annual Re-Examinations

Section N: Terminations

1. No Documents Submitted by Anniversary Date

No Documents Submitted by Anniversary Date

• At least 30 days prior to the anniversary date, forward a Contract Termination Notice (MSHDA 95) to the landlord and forward the Program Termination Notice (MSHDA 1634b) to the tenant.
  1. If the tenant does not request an informal hearing within 14 days, terminate the Contract as of the anniversary date.
  2. Submit a Case Data Summary to show EOP in the contract in Elite.
• If the tenant requests a hearing, process the AR using the old income and new Contract Rent while awaiting the hearing decision.

2. Other Terminations

Terminations/EOP’s may also occur when:

1. A tenant who began with a good faith effort did not complete the process;
2. The unit ultimately does not pass HQS; or
3. The landlord will not renew/continue participation.

Refer to Chapter XIV, Terminations for more information.

Terminations require written notice to the tenant (MSHDA 1634b) and landlord (MSHDA 95) unless a Mutual Termination Agreement (MSHDA 96) has been executed. Cite the specific reasons why the tenant was terminated on the MSHDA 1634b.