Exhibits
At AR, the HQS inspection must be performed within 365 days of the last Annual HQS Inspection date entered in Elite (versus last passed inspection date). The HA must review the last inspected date and schedule the AR inspection date accordingly. Note: It is suggested that the inspection be performed earlier than the deadline (week five or earlier). Verbally confirm the appointment to avoid an unexpected cancellation or discover the inspector cannot obtain access to the unit to perform the inspection within the 365 day required period.
Notify tenant and landlord of inspection via a Notice of Inspection (MSHDA 104). Notify the tenant and landlord of deficiencies found using an Inspection Deficiencies Notice (MSHDA 105). At AR, all units must satisfy the HQS requirements regardless of whether or not the tenant expects to remain in the unit for the entire year.
Do not hold or delay an AR in Elite pending an inspection and/or repairs because the on-time AR requirement and the annual HQS requirements are adversely affected. Enter the last inspected date in Elite and complete the AR.
Abatements – If an abatement exists on the unit as of the anniversary date, process the AR. If applicable, process a cancellation later. Note: If the abatement begin date has been entered in Elite, the Elite system will not issue future payments.
Refer to MSHDA’s HQS Manual for inspection procedures.