Housing Voucher Programs - Policy and Procedures Manual

Chapter VI Sections

1. Required Initial Verifications
2. Family Locates Unit
3. Eligibility of Unit
4. Landlord Screening/Selection of Tenant
5. Landlord Registration Requirements and Procedures
6. Owner Disapproval and Restrictions
7. Affordability (40%) Cap
8. Rent Reasonableness
9. Inspection
10. Lease Requirements
11. Changes in Family Size/Income Prior to Effective Date
12. Executing Initial HAP Contract
13. Landlord Unit Information in Elite
14. Tenant/Landlord Late Fees
15. Portability Option
16. Project-Based Assistance
17. Applicable Forms List

Exhibits

• Exhibit 2

Chapter VI: Initial Contracts

Section E: Landlord Registration Requirements and Procedures

• Upon receipt of the MSHDA 51b, the HA should check the Elite database to determine if the prospective landlord has registered with the State of Michigan as a vendor (payee).
• If an “Entity Alert” associated with the landlord entry appears, review the “Alert” to see if you can proceed with contracting with that landlord. An “Entity Alert” will advise if a landlord is prohibited from participating in the program.
• If the prospective landlord does not appear in the Elite system:
  1. HA sends the MSHDA 219 to the prospective landlord to fill out for MSHDA records. A Payee Registration Packet (MSHDA 219) is required for identification of Tax ID number and remittance address for the tenant file.
  2. HA sends the Online Registration Pamphlet which provides instructions for registering online and for directions on signing up for EFT. If the Landlord cannot register online, please notify the assigned MSHDA staff for Payee Registrations.
• When the HA receives the MSHDA 219, the HA will send the MSHDA 219 to the assigned MSHDA 219 Processor in the Lansing office. The MSHDA 219 Processor will verify that the Landlord is in MAIN and will enter their information into Elite. Errors will be assessed to an HA's transactions in Elite if the documents submitted are not correct and complete.
• All landlords can register as a State of Michigan vendor via the Contract and Payment Express (C&PE) website www.mi.gov/cpexpress regardless of whether or not they want to receive the payments via mail or EFT. If the landlord has a reasonable accommodation and cannot register online, please follow normal MSHDA-219/W-9 procedures as stated in Chapter XI: Landlord Issues..

  Note: The W9 is not required if the Landlord is registered for Electronic Funds Transfer (EFT).