Housing Voucher Programs - Policy and Procedures Manual

Chapter VI Sections

1. Required Initial Verifications
2. Family Locates Unit
3. Eligibility of Unit
4. Landlord Screening/Selection of Tenant
5. Landlord Registration Requirements and Procedures
6. Owner Disapproval and Restrictions
7. Affordability (40%) Cap
8. Rent Reasonableness
9. Inspection
10. Lease Requirements
11. Changes in Family Size/Income Prior to Effective Date
12. Executing Initial HAP Contract
13. Landlord Unit Information in Elite
14. Tenant/Landlord Late Fees
15. Portability Option
16. Project-Based Assistance
17. Applicable Forms List

Exhibits

• Exhibit 2

Chapter VI: Initial Contracts

Effective: January 2009

Introduction

This chapter explains procedures for the completion of initial rental assistance contracts between the applicant and MSHDA.

Section A: Required Initial Verifications

At the time of initial contract, the applicant must fill out the Household, Income, Asset, and Expense Declaration (MSHDA 1890) for each adult member in the household.

1. Authorization for Release of Information/Privacy Act Notice (HUD 9886). All adults must sign form.
2. Applicant/Tenant Authorization, Certification, and Consent (MSHDA 158) form.
3. Income, Asset, Deduction verification forms as appropriate and necessary with signature authorizing permission of the third parties to release information for income verification purposes.

Verifications for all income, assets, and deductions must be obtained using the third party verification (TPV) system hierarchy. The HUD EIV system is not available to use for initial verifications for applicants because there is no data base established to compare data against. After an initial contract has been completed, HAs must pull an EIV Tenant Income Data (TID) Report at the end of the first six-month period to check for unreported income. See Chapter IV, Income Verifications; and Appendix for more information on the third party verification process. See Chapter III, Section F, for more information on Release of Information forms. Families who require a live-in aide must document and verify the need for the live-in aide and a completed Certification of Live-In Aide Status (MSHDA 15) must be on file. See Chapter III, Section B-12 for more information.