Housing Voucher Programs - Policy and Procedures Manual

Chapter II Sections

1. Opening A Waiting List
2. Outreach
3. Application Distribution Procedures
4. Application Review Procedures
5. Waiting List Placement Procedures
6. Notice of Application Acceptance Procedures
7. Waiting Lists for Special Programs
8. Enter Data in Elite
9. Printing the Waiting List
10. Ranking Applications
11. Changes While on the Waiting List
    1. Changes in Family Information
    2. Transfers to a Different County
    3. Applicant Transfers Out of State
12. Waiting List Pulls
13. Removing Applicant Names from Waiting List
14. Purging/Updating Waiting List
15. Closing an Open Waiting List
16. Cross Listing Notice for MRP/SRO
17. Application Maintenance
18. File Retention
19. Portability
20. Special Admissions
21. Applicable Forms List

Chapter II: Waiting List Management

Section K: Changes While on the Waiting List

1. Changes in Family Information

• All changes (name, telephone number, address, family composition, income, etc.) must be reported by the applicant to the HA in writing. If desired, use the Application Status Update (MSHDA 155) to identify the changes. Upon receipt of the written notice, a MSHDA 1634a must be forwarded to the applicant acknowledging the change (use the blank line at the bottom of the form to note the change). Note: When applicable, the address/telephone number change box may be checked in lieu of using the blank lines.
• Enter all changes in Elite. See Elite User Guide for instructions.

2. Transfers to a Different County

• Applicants with residency preference who desire to transfer from one county to another prior to reaching the top of the waiting list in the originally-requested county may do so. The applicant must provide written notice to the HA in the original county requesting to transfer their MSHDA 322 to another county.
• When an applicant wishes to transfer their application to a different county, the date of the verification of residency requirements in the new county becomes the sequence date for placement on the new county waiting list.
• HA in the receiving county must place name on waiting list as resident or non-resident.
• All applicants on a waiting list with a residency preference retain a residency preference when they transfer to a new county if the applicant provides verification of residency or employment in the new county.
• All applicants with a non-residency preference in any county who wish to transfer to a county with an open waiting list must verify their move to (residency) or employment in the new county to receive a residency preference in the new county with an open waiting list. The date of the verification of residency requirements in the new county becomes the effective date for placement on the new county waiting list. If they cannot prove residency in the new county they would be classified as non-residency status.
• Applicants with a non-residency preference in a county who wish to transfer to a county with a closed waiting list cannot transfer their application to the new county.
• For example, an applicant on the Wayne county waiting list with residency expresses a desire to transfer their application to an open Ionia county waiting list. The applicant is placed on the Ionia County waiting list as a non-resident because they cannot prove residency in Ionia County. When the Wayne County resident later notifies the HA of a move to or employment in Ionia County, the applicant would be changed to resident status on the waiting list effective the date the verification of the move to or employment in Ionia County is received.
• When a transfer request is received, the sending HA in the original county must:
  1. Forward a MSHDA 1634a to the applicant with a copy to the receiving agent (and manager of the waiting list if applicable) showing the change.
  2. Forward the MSHDA 322 and any other related information to the new (receiving) county office where the waiting list is maintained (including residency preference documentation if applicable).
  3. E-mail the receiving HA advising that an application is en route.
  4. E-mail the Elite Tech requesting the Elite Tech to make the change. (Note: This is not de-activating the applicant.
  5. Be responsible for answering all inquiries until the file is physically transferred.
• The receiving HA must:
  1. Enter changes in Elite. See Elite User Guides for detailed instructions.

3. Applicant Transfers Out of State

If the applicant with residency status moves out of the State of Michigan and has employment in the State of Michigan, their residency status may remain as a resident and they may stay on the waiting list. If the applicant with residency status moves out of the State of Michigan and does not have employment in the State of Michigan, their residency status must be changed to non-resident.