When a Housing Agent (HA) determines a participant must be terminated from the HCV program, the HA sends a Program Termination form (MSHDA 1634b) identifying the reason for the action/termination to the tenant and a Contract Termination Notice (MSHDA 95). The MSHDA 1634b contains required Informal Hearing language and instructions on how the participant can request a Hearing and the time period to do so if the family has the right to appeal the decision.
If the participant is being terminated for criminal activity as shown by a crimnial record, a copy of the criminal record must be provided to the participant and to the individual named in the criminal history (if not the head of household) with the MSHDA 1634b.
When a HA receives a written notice from a tenant or landlord regarding termination, i.e.
then the HA sends either a Contract Termination Notice (MSHDA 95) or Mutual Lease Termination (MSHDA 96) to the tenant identifying the reason for the action/termination and a MSHDA 1634b.
It is recommended that the MSHDA 1634b and Contract Termination Notice (MSHDA 95) be sent at the same time. Then an additional 10-day waiting period doesn’t need to occur after the 30-day notice was provided via the MSHDA 95.
If no written notice is received from the tenant or landlord, forward a MSHDA 1634b and MSHDA 95 with a note on the forms stating how the termination or end of participation date was obtained (i.e. phone call from landlord on 7/25/01 notifying HA that tenant turned in keys, etc.).