Housing Voucher Programs - Policy and Procedures Manual

Chapter XI Sections

1. Payee Registrations
2. Proof of Property Ownership
3. Change in Individual Ownership
4. Change in Management Company
   1. Required Documentation (if Owner SSN/FEIN is used)
   2. Required Documentation (if Management Company FEIN is used)
5. Foreclosures/Forfeitures of Property
6. No Receipt of HAP
7. HAP Benefit Reduced by MAIN
8. Late Fees
9. Owner Disapproval and Restriction
10. Applicable Forms List

Chapter XI: Landlord Issues

Section D: Change in Management Company

1. Required Documentation (if Owner SSN/FEIN is used)

If an owner hires a management company, and uses his/her/its own SSN/FEIN, handle as an address change. Obtain:

1. A signed and dated letter from the owner identifying the new management company; and
2. A MSHDA 219 providing the mailing address of the management company for HAPs. When the DT enters the change, Elite automatically updates the new information to individual tenant records.
3. If the new landlord displays has an outstanding balance due, Elite will automatically deduct the debt from future payments to the landlord.

2. Required Documentation (if Management Company FEIN is used

The owner’s SSN/FEIN is preferred; however, if an owner hires a management company that uses the management company’s own FEIN and issues a 1099 to the landlord at the end of the year, process the change as an ownership change and obtain a MSHDA 411 transferring assignment of the HAP to the management company (ies).

1. The former management company signs assignment.
2. The new management company signs acceptance (OR owner signs if using owner TAX ID number).
3. New management company transfer verification would include a copy of the tenant notification letter identifying the management company change.
4. The HA processes an Interim Re-examination in Elite, enters the new HAP payee Tax ID number, and submits the change for authorization.