Housing Voucher Programs - Policy and Procedures Manual

Chapter X Sections

1. Required Moves
2. Moves With Continued Assistance
3. HA Responsibilities in a Move
4. Denial of Move Request
5. Tenant Locates Unit
6. Moves Resulting in an End of Participation
7. Unauthorized Moves
8. Reinstate
   1. Cancelled Contract
   2. Reinstatement in ELITE
9. Subsidy Overlaps
10. Elite Procedures
11. Execute Documents
12. Chart of Required Paperwork for Moves
13. Submit File Material
14. Tickler Systems
15. Definitions
16. Applicable Forms List

Chapter X: Moves

Section H: Reinstate

1. Cancelled Contract

• The tenant and owner may sign a Mutual Lease Termination Agreement (or either party serves another type of written notice to terminate) and subsequently the tenant decides to remain in-place and the owner agrees.
• Write “Null and Void” across the top of the MSHDA 96 or 30-day notice. The tenant and owner re-sign and re-date the document (provide the tenant, owner, and the MSHDA file with a copy).
• If applicable, the HA/S must write “Null and Void” across the top of the MSHDA 95, sign and date the document and provide the tenant, owner, and the MSHDA file with a copy.
• Follow normal re-examination procedures utilizing the MSHDA 34 to reflect the Contract Rent, Tenant Rent, HAP, etc.

2. Reinstatement in ELITE

• If a HA “Null and Voids” a move and an overpayment notice has already been issued to recapture monies owed from the termination, the overpayment letter/request must be voided (provide the landlord, the tenant, if applicable, and the MSHDA file with a copy.)
• If there are no changes in amounts, forward the MSHDA 1344-247 and copies of the “Null and Void” documents to the assigned DT:
  1. Indicate “Reinstatement” in the comments section of the MSHDA 1344-247;
  2. The DT reverses the End of Participation (EOP) in Elite. Payments will resume.
  3. HA must have an available increment for use with the reverse EOP.

  Note: There cannot be a lapse (i.e. break) in payments.

• If amounts change, send a MSHDA 1344-247 and copies of the “Null and Void” documents to the assigned DT:
  1. Indicate “Reinstatement with Change and two Authorizations Necessary” in the comment section of the MSHDA 1344-247. The DT reverses the EOP;
  2. The HA enters the interim re-examination in Resident Processing in Elite;
  3. The HA forwards all interim re-examination paperwork (1344-247, MSHDA 34) to the assigned DT who authorizes.