Housing Voucher Programs - Policy and Procedures Manual

Chapter X Sections

1. Required Moves
2. Moves With Continued Assistance
3. HA Responsibilities in a Move
   1. Review Delinquencies
   2. Review Initial Lease Term Completed
   3. Provide Movers Information Form (MSHDA 139)
   4. Select Units Outside Poverty/Minority Concentration
   5. Provide Additional Information
   6. Review for Zero HAP
   7. Housing Conversion Actions
   8. Criminal and Sex Offender Screenings
4. Denial of Move Request
5. Tenant Locates Unit
6. Moves Resulting in an End of Participation
7. Unauthorized Moves
8. Reinstate
9. Subsidy Overlaps
10. Elite Procedures
11. Execute Documents
12. Chart of Required Paperwork for Moves
13. Submit File Material
14. Tickler Systems
15. Definitions
16. Applicable Forms List

Chapter X: Moves

Section C: Housing Agenttaff (HA) Responsibilities in a Move

When a tenant notifies the HA of their intention to move, the HA must:

1. Review Delinquencies

The HA verifies that the tenant is current on their payments toward any MSHDA repayment agreements. If the tenant is not current on payments or does not immediately pay in full, the tenant cannot relocate with continued MSHDA assistance.

2. Review Initial Lease Term Completed

The HA verifies the initial lease term has been completed.

3. Provide Movers Information Form (MSHDA 139)

Provide form to the tenant to advise them of their paperwork obligations/responsibilities with regard to moving. The following items must be included with the MSHDA 139:

1. Mutual Lease Termination agreement (MSHDA 96)
2. Declaration (MSHDA 1890) to update income information.
3. Family Composition (MSHDA 51a)
4. Two vouchers (HUD 52646) with 60-day issuance periods. (Keep an additional copy in the file prior to mailing to verify it was sent and to use if one is not returned.) The voucher issuance date is the day after the cancel date. The issuance date and the signature date need not match.
   1. The tenant must sign both voucher forms and return one copy to MSHDA.
   2. Tickler the expiration date of the voucher.
5. The HCV Tenant and Owner/Landlord Information Packet (MSHDA 57) and attachments:
   1. Guidelines for Landlord Brochure (MSHDA 9)
   2. Rental Unit Information (MSHDA 51b)
   3. Payee Registration Packet (MSHDA 219) and W-9
   4. Tenancy Addendum (HUD 52641A)
   5. Lead Paint Brochure (MSHDA 105c).
6. Voucher Information (MSHDA 146). The affordability limit must be disclosed to the family on the MSHDA 146 (i.e. 40% of their monthly adjusted income). If new income verifications are required, enter the current income amounts and indicate, “estimate.”

4. Select Units Outside Poverty/Minority Concentration

• Encourage clients to select units outside of areas of poverty and minority concentration.
• Refer to Chapter III, Expanding Housing Opportunity requirements and identification of affected counties.

5. Provide Additional Information

Provide the following information:

1. Good Place to Live Brochure (HUD 593)
2. Fair Housing Brochure
3. HUD Discrimination Complaint form
4. HAP Contract (HUD 52641)
5. Protect Your Family from Lead in Your House (EPA 747-K-99-001)
6. Disclosure of Information on Lead-Based Paint and its Hazards (MSHDA 1637b

6. Review for Zero HAP

The HA issues a voucher to move unless other grounds exist to deny assistance. Zero HAP clients cannot move if a “zero” HAP will continue at the new address. The tenant can move if a HAP payment will occur for the new address.

7. Housing Conversion Actions

The HA notifies the family the enhanced voucher will be discontinued upon moving and a HCV will be issued. After the move, the tenant no longer has a minimum rent requirement. Refer to Enhanced Voucher Policy, Chapter XX, for further information.

8. Criminal and Sex Offender Screenings

The HA determines if new adults will be added to the household. If so, the HA performs criminal and sex offender screening to determine if a new household member has a criminal record which prevents the addition to the household.