Housing Voucher Programs - Policy and Procedures Manual

Chapter I Sections

1. Background/Evolution of Program
2. Program Components
3. Key Program Documents
4. Roles and Responsibilities
5. Occupancy Cycle
6. Payment Standards (PS)
7. Privacy Rights
8. Multi-Family Tenant Characteristics System (MTCS)
   1. Minimum Reporting Rate
   2. Required Data Transmissions
   3. MTCS Reports
9. Section Eight Management Assessment Program (SEMAP)
10. Portability
11. Applicable Forms List

Chapter I: General Information

Section H: Multi-Family Tenant Characteristics System (MTCS)

MTCS is HUD’s automated system for recording demographic information about assisted tenants and data about the units they occupy. HUD uses MTCS data to monitor and assess MSHDA’s performance. It will be used to score five indicators in the SEMAP, and also provides documentation for budget reviews and funding decisions.

MSHDA must electronically submit the data required on the Family Report (HUD-50058) to HUD every month.

1. Minimum Reporting Rate

MSHDA is required to submit HUD-50058 data for 100% of the families enrolled in the HCV Program. Prompt and complete reporting is essential. The minimum acceptable reporting rate currently is 90%. Failure to achieve the minimum reporting rate is subject to sanctions from HUD. MSHDA’s performance on five of the SEMAP indicators is verified by data provided to MTCS. A rating of zero will be assigned to these five indicators if MSHDA’s reporting rate falls below the acceptable minimum reporting rate.

2. Required Data Transmissions

MSHDA must submit HUD-50058 data for each of the following actions:

1. Voucher issuance
2. Voucher expiration
3. New admission (Initials)
4. Annual re-examination
5. Interim re-examination
6. Portability move-in
7. Portability move-out
8. End of participation (Cancels)
9. Other change of unit (Moves)
10. FSS enrollment or exit
11. WTW enrollment or exit (reporting is in progress)

MTCS summarizes the data received and generates standard reports. As data is received, MTCS validates each record to ensure it is in the correct format and contains required field entries. When errors are detected, MTCS transmits error notifications to MSHDA. All HUD-50058’s containing fatal errors are rejected and not counted toward the minimum reporting rate. All errors must be corrected in order to be in compliance with reporting.

3. MTCS Reports

MTCS generates more than 20 standardized reports that summarize MSHDA’s operations. These reports are available to monitor performance. Refer to Chapter XIX, Operations of the PPM and the Elite manual for detailed MTCS information.